Ascension Health Residency Program Coordinator in Southfield, Michigan

Job ID: 253976

Residency Program Coordinator

Southfield, Michigan


Additional Job Information

Title: Residency Program Coordinator

City, State: Southfield,MI

Location: Providence Hospital - BU 34014

Department: Medical Education Admin

Additional Job Details: Full-Time,Day, 40 hours,Weekly

About Us

St. John Providence Health System is a member of Ascension Health, the largest not-for-profit Catholic Health system in the United States.

Our Mission, Vision and Values: St. John Providence Health System, as a Catholic health ministry, is committed to providing spiritually centered, holistic care which sustains and improves the health of individuals in the communities we serve, with special attention to the poor and vulnerable.

Our Values: We are called to: Service of the Poor, Reverence, Integrity, Wisdom, Creativity and Dedication

Our Vision: Our passion for healing calls us to cultivate trust, advocate wellness, and transform healthcare.

Job Description

Job Summary:

The Residency Program Coordinator organizes and coordinates activities and flow of work for the physician residency program.


  • Coordinates and organizes the resident recruitment process including communicating program offerings to prospective applicants, screening applications, recommending candidates for interview, arranging interviews, participating in the selection of candidates for the rank list, and following up with candidates.

  • Performs administrative functions including scheduling rotations, attending meetings, composing and distributing meeting minutes, and scheduling lectures/classes, evaluations and meetings for residents and faculty.

  • Maintains personnel records, curriculum documentation, accreditation documentation, conference presentations, procedure documentation, and all required rotation documentation.

  • Coordinates special events, educational functions, and recruitment events. Schedules and organizes resident education sessions.

  • Develops processes and standardized formats to improve the communication and efficiency of the department. Reviews and updates Program Policy Manual and Curriculum on an annual basis, in conjunction with the Program Director and Chief Resident. Ensures resident/fellow, faculty and staff compliance with all institutional and departmental policies and procedures. In addition, other responsibilities as assigned.

  • Functions as liaison between the medical students, residents, fellows, faculty, hospital departments, attending physicians, administration, pharmaceutical reps, and outside institutions

  • Maintains the New Innovations software to track compliance for resident/fellow duty hours, scheduling of clinical rotations, maintenance of faculty, resident, and fellow evaluations of rotations, exit surveys and procedural logs. May also utilize New Innovations and other software to prepare reports to qualify residency/fellowship programs for direct and indirect payments from the Center for Medicare, Medicaid Services (CMS).

  • Participates in budget analysis with Medical Education to maintain department specific budget and restricted funds.



  • Preferred Credential(s):

  • Certified Notary.


  • HS or Equivalent

  • High school diploma or equivalent required Associate's degree preferred

Work Experience:

  • 3-5 Years of graduate medical experience required.

How To Apply

If you are interested in joining the St. John Providence Health System team, please apply by completing an online application.

For external applicants:

For internal:

To apply as a current Ascension employee, please log into My Ascension and follow this path: MyAscension > My Links > Associate Links > HR > My Career > Job Opportunities. To find these postings, please search by the Job ID number

For questions or assistance with completing the online application, please contact Ascension candidate care at 855-778-6037.

Equal Employment Opportunity

St. John Providence Health System is an equal opportunity and affirmative action employer. We provide equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, height, weight, genetic information, marital status, amnesty, veteran status or any other legally protected status in accordance with applicable federal, state and local laws. The information requested on this application will not be used for any purpose prohibited by law. If you require assistance or an accommodation to complete this application, please let us know.

For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:


EEO is the Law Poster Supplement

Reasonable Accommodation

St. John Providence Health System provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request in order to express interest in a position by e-mailing: . Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within St. John Providence Health System will be reviewed at the e-mail address supplied.

Thank you for considering a career with St. John Providence Health System.

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

St. John Providence Health System participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E -Verify (link to E-verify site)